New York, NY

Job Description

  • Participate in daily invoice coding and wire/ACH processing for management companies. Monitor balances in bank accounts and apply outgoing payments to pending invoices. Assign and manage work of outsource provider
  • Post incoming wires for group of management entities. Verify posting of wires, bank deposits and compare bank activities on a regular basis to ledger cash accounts to ensure all transaction were posted to proper entities before formal bank reconciliation is prepared
  • Prepare and promptly process occupancy allocations, insurance payments and large allocable operating invoices pertaining to group of management entities. Audit and post charges and add full backup to relevant network folders for payments and future audits.
  • Prepare and promptly post monthly and quarterly allocations for deal related and portfolio charges for legal, audit, tax, fund administration, consulting, expert networks, electronic databases, corporate filings and others.
  • Manage allocation and track payments for executive partners. Review quarterly allocations from deal teams and prepare entries to upload to the ledger
  • Provide backup for management of AmEx expenses and Concur expenses system. Act as Concur liaison with administrative teams, address issues related to expense routing, validating expense coding against the ledger and loading Concur data into Microsoft Navision.
  • Analyze Concur data prior to uploading files to identify and correct discrepancies related to project codes and charges related to receivables/funds/portfolios or P&Ls for various entities. Identifying charges related to non-deductible expenses and allocating as such.
  • Prepare GL support schedules and reconcile various accounts by identifying errors/omissions and posting corrections.
  • Manage 1099 preparation and file submission for all entities. Prepare quarterly CRT and NY Sales tax filings for review and submission online.
  • Review “new vendor” setup by ensuring that vendors complete all required paperwork. Perform banking call backs and set up vendor tax status


  • Background in AP/AR with ability to work quickly, independently and in a fast-paced setting
  • Concur Invoice experience or similar electronic expense management system is a must.
  • Understanding of debits/credits, charts of accounts, expense coding, intercompany processes and GL.
  • Extreme attention to detail, time management and ability to prioritize and multitask
  • Strong Excel Skills (inclusive of functions commonly used)
  • Experience with financial systems and online banking
  • Combination of relevant education and experience.
  • Excel/general AP/AR test will be given as part of the interviewing process.
Private Equity


$100,000 - $125,000

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