Executive Assistant

New York, NY

Job Description

Executive Assistant/Office Manager to support members of executive team (CFO, General Counsel, Head of Business Development & Investor Relations, Head of Structured Products Trading and Head of Human Resources & Administration (5). This is a very fast paced role, so strong attention to detail, excellent communication skills, experience managing calendars and travel, and strong follow up skills are a must. Candidate must have strong organizational skills, be proactive and experienced managing multiple requests/projects simultaneously. This role reports to the Head of Human Resources & Administration.


Responsibilities:

  • Provide day-to-day administrative support
  • Maintain Executive’s calendars and keep key people apprised of changes
  • Schedule and coordinate high volume of internal and external meetings
  • Book travel arrangements including flight, hotel and ground transportation
  • Submit expense reports
  • Manage and assist with office administration and facilities including reception team of 2 (direct reports). This includes coordination and prioritization of team administrative responsibilities such office upkeep, catering, and inventory management
  • Liaise with building management on various building and office-related issues, including office maintenance, requests, and repairs.
  • MUST have high regard for employee confidentiality
  • Ad hoc personal projects as needed


Qualifications

  • Bachelor’s degree required
  • Minimum 5-7 years executive assistant and office management experience, preferably within financial services (preferred, but not required)
  • Highly proficient in MS Outlook, Microsoft Office (e.g., Excel, Word, PowerPoint and Outlook) and related software
  • Strong time management skills: ability to effectively balance multiple tasks with competing priorities
  • Excellent organization skills; detail oriented
  • Sense of ownership
  • Proactive in following up on details, anticipating issues, and closing the loop on all requests
  • Ability to exercise discretion when managing confidential information, working across multiple teams and functions
  • Poise and highly professional interpersonal skills that can be trusted across a wide variety of interactions.
  • Must be team oriented with an ability to work independently
  • Adept at problem solving and “roll up your sleeve” flexible mentality
  • Excellent written and verbal communication skills
  • Possess a genuine desire to learn and work in an environment where there is room for growth / and increasing responsibility (short and long-term)
Hedge Fund
Manhattan

16149

$100,000 - $125,000

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