Fund Operations Manager

Job Description

• Review deliverables with the firm’s fund administrator 
• Review and approve the quarterly and annual financial reporting of the funds and co-invest vehicles 
• Review management fee calculations, fund-level waterfalls and expense allocations to ensure compliance with partnership agreements 
• Review investor capital allocations and statements, capital calls and distributions and notices 
• Support the year-end audit process with the firm’s external auditor 
• Train and manage offshore outsourced accounting staff on financial and investor reporting processes  
• Assist with the quarterly valuation process including review of valuation models and data input and reporting in portfolio monitoring system 
• Review quarterly investor reporting (e.g. fund and deal performance statistics and portfolio company synopses) 
• Prepare investor and due diligence requests in collaboration with the fund administrator 
• Support management of portfolio management system including data governance, workflow and process changes, and system administration 
• Prepare portfolio company and fund-level reporting for internal and external stakeholders leveraging portfolio monitoring system when possible 
• Produce comprehensive fund reports detailing fund/investment/portfolio/platform-level performance and exposure analytics   
• Update and maintain models used to generate investor reports and other deliverables   
• Collaborate with Investment Professionals, Sales, Operations, Legal and Marketing to provide value-add financial analysis and complete ad-hoc requests from current/prospective investors  
• Monitor cash and trading activity and reconcile against investor reports  
• Validate models and lead strategic projects related to automation, deliverable design, and process re-engineering 
• Work directly with Controller and CFO to assist in all accounting and operational functions    
• Manage ad-hoc investor requests  
• Responsible for daily and weekly cash management (funds & management company)  
• Work with tax provider to prepare investor K-1s and file necessary tax returns  
• Assist with GP and Management Company accounting   
• Provide compliance/regulatory support as needed  
• Prepare monthly files tracking investment activity and performance   
• Work directly with investment team on portfolio company reporting 

Qualifications

• 7+ years of relevant direct Private Equity experience  
• Data mining experience using investment monitoring software (i.e., you know how to pull data/produce reports for existing private equity deals).  
• Master’s degree (or equivalent experience) in accounting, business accounting, or finance preferred. 
• You are entrepreneurial, a self-starter, detail oriented, organized, can meet firm deadlines, a team player/willing to pitch in where needed, can multitask, and prioritize, have excellent written/verbal communication skills, are honest, and have a great attitude. 
• Excellent leadership skills, with steadfast resolve and personal integrity. 
• Exceptional verbal, written, and visual communication skills. 
• Strong Excel and PPT skills. 
• Roll up your sleeve’s mentality, flexible and ability to multi-task. 
• Ability to be even keel in a fast-paced environment. 
• Ability to meaningfully connect with all levels of the organization. 
• Onsite position in Stamford, CT conveniently located 2 blocks from the Stamford rail station. 
• Ability to work from home 1 or two days a week.