Office Manager

Job Description

Office Manager will ensure the office operates efficiently and smoothly. Responsibilities generally include duties such as greeting visitors, managing office and kitchen supplies, supporting staff with administrative tasks.

Currently, Tuesday through Friday in the office and working remotely on Mondays (Subject to Change)

• Responsible for all office maintenance, ensuring the office runs smoothly and efficiently
• Oversee the daily operations and maintenance of the office
• Serve as the main point of contact for building management and various service providers and vendors
• Manage inventory of office and kitchen supplies
• Ensure the team and the office have the necessary technology and equipment
• Ensure regular maintenance of office equipment
• Maintain firm calendar and employee contact lists
• Communicate important building and other information to the team
• Responsible for reception duties
• Register and greet visitors
• Responsible for all meeting set-up, cleaning and catering
• Receive and sort incoming mail and deliveries, manage outgoing mail
• Manage daily firm lunches

• Provide administrative support to the team including scheduling meetings, scanning and copying, making restaurant reservations and miscellaneous requests; work closely with the other administrative professional, supporting one another and ensuring continuous coverage in the office

• Ad hoc projects (e.g. accounting, operations and/or technology related)

Qualifications

• 4 year college degree preferred
• A minimum of 7+ years of experience as an office manager, financial services experience preferred
• Excellent communication skills (verbal and written)
• high level of attention to detail